It’s always a good idea to divide each stage of your wedding day up into different sections. Consider the ceremony one section, the reception another and evening drinks or outdoor celebrations another section again. Do this for as many parts as your wedding entails and write down everything you need for each individual one; décor, drinks, food, flowers, lighting, outfits or whatever else. The more detailed you are, the better. Keep going back to these different sections and adding more. This will give you a more and more detailed picture of the event in your head, and the clearer this vision is the more you’ll see things you’ve missed or might need to define with more certainty.
Make sure you have realistic expectations for how long everything is going to take to set up, then give yourself a lot more time than that. We’ll make sure you have the set up time you need to get our barn in tip-top shape, but we need good, clear instructions on where you’re going to be, with which suppliers and when, so we can help you and make sure you have everything you need from us. It might be tricky, but the more organised you are, the more relaxed you can be on the day – especially if everything’s already in place well ahead of time.
Communication is another hugely important tool you should utilise. Any way you can deliver a clear message to your team is a sure method to get you the results you’re looking for. We find bulletpoints are great for suppliers and save loads of confusion. Just dropping them a succinct list of bulletpoints that are clear and concise can keep everyone on the same page.
Don’t forget, as well, that everyone needs to eat! Your team will work their hardest on a full stomach and produce much better results for having that bit more energy! This is really important to bear in mind. Make sure band members, photographers, DJs, florists or anyone else that will be staying on throughout the event have a catering allowance and make sure they have the time to sit down and eat.
It might be a good idea to create a run-down list of everything that’s happening in your wedding with timings. Send this out roughly two weeks ahead of the wedding day and while your suppliers might be sick of hearing from you, you’ll be able to relax on the day itself and enjoy everything happening when it should. It might also be worth dropping a simple text message or email just to confirm everything is prepared in the week of the wedding. Leave nothing to chance! Arrive early on the day to make sure everything’s perfect and get your suppliers sorted out ahead of time.
And when the event’s all over, make sure your guests can get home safely. Think about how you’d want to get home after any night out. Make sure they have transportation options that are decent – if you’re having your wedding in a remote location like ours is in the Lake District, it might be an idea to have a number of cabs booked to make rotations from the venue to the guests’ hotels. A really nice gesture is to provide your guests with a small snack to take away with them; partly to keep their spirits up after a long, exhausting evening of dancing and celebrating, and partly to soak up the alcohol!
Hope that helps you with your wedding planning a little, if you’d like more tips and advice for weddings, wedding planning and all the rest, feel free to follow us on Facebook and Twitter or drop us a line on 07841159818 to discuss our venue for your wedding day!